Privacy Policy Effective Date: 3/29/2025 The Sympax Initiative values your privacy and is committed to protecting the personal information you provide when interacting with our website. This Privacy Policy outlines how we collect, use, and safeguard your information in alignment with our mission to foster interdisciplinary research and dialogue on Artificial Moral Agents (AMAs). 1. Information We Collect We collect the following information when you interact with our website: (1) Contact Information: When you contact us via our contact form, we collect your name and email address to respond to your inquiry and provide relevant updates about the Sympax Initiative. (2) Community Access: If you join our online community (such as Discord or other collaborative platforms) through the website, we may collect basic information associated with your profile. We do not access or collect any additional data beyond what you share publicly within the community. (3) Usage Data: We may collect non-personal data such as IP addresses, browser types, and pages visited. This helps us analyze website performance, improve functionality, and enhance your experience. 2. How We Use Your Information We use your information for the following purposes: (1) Communication: To respond to inquiries, provide updates, and share relevant information about the Sympax Initiative. (2) Community Engagement: If you join our community, we use your information for interactions within the platform and to manage your participation. (3) Website Improvement: To understand how visitors use our website, optimize functionality, and ensure a better user experience. (4) Mission Support: In some cases, we may use anonymized data for research and analysis in line with our mission to explore the societal impacts of AMAs. 3. Lawful Basis for Processing We process your personal data based on the following lawful grounds: (1) Consent: When you provide your information through the contact form or join our community, we process your data with your consent. (2) Legitimate Interests: We may collect usage data to enhance website performance, ensure security, and support our mission. (3) Legal Compliance: When necessary, we may process data to comply with applicable laws and regulations. 4. Data Sharing and Disclosure We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances: (1) Service Providers: We may share data with third-party service providers who assist us with website hosting, email services, or community management. (2) Legal Compliance: We may disclose information if required to comply with legal obligations or to protect the rights and safety of the Sympax Initiative and its members. 5. Data Security We implement reasonable security measures to protect your personal data from unauthorized access, loss, or misuse. However, no method of transmission over the internet is entirely secure, and we cannot guarantee absolute protection. 6. Your Rights Depending on your location and applicable laws, you may have certain rights regarding your personal data, including the right to: (1) Access, update, or delete your personal data. (2) Withdraw consent at any time. (3) Object to or restrict certain types of data processing. To exercise any of these rights, please contact us using the form on our website. 7. Data Retention We retain your personal information only for as long as necessary for the purposes outlined in this Privacy Policy or as required by law. After that, data is securely deleted or anonymized. 8. Third-Party Links Our website may contain links to external sites, including our community platforms. We are not responsible for the privacy practices of these third-party sites. Please review their privacy policies before sharing any personal information. 9. Cookies and Tracking Technologies We may use cookies and similar tracking technologies to enhance your experience and analyze website usage. You can adjust your browser settings to manage or disable cookies, though some features may be limited without them. 10. International Data Transfers If your data is transferred outside of your country, we ensure that appropriate safeguards are in place to protect your information, including compliance with relevant legal frameworks. 11. Changes to This Privacy Policy We may update this Privacy Policy from time to time to reflect changes in our practices. Any updates will be posted on this page with the effective date. We encourage you to review this policy periodically. 12. Contact Us If you have any questions or concerns about this Privacy Policy or our data practices, please contact us via the form on our website. Your privacy and trust are important to us.